PaperFlo

Stop running operations
on data entry.

PaperFlo builds the boring software your team shouldn't have to. We engineer the parsers, integrations, and small back-office systems that take repetitive clerical work off your day — one custom build at a time, then run them for you on a subscription.

Book a discovery callHow a build works

No instant sign-up, no free tier — every deployment is custom-built and priced after we've seen your work.

Live counts from the production system
Documents processed
0
across 38 days in production
Hours reclaimed
0.0h
Avg per document
0.0s
662× faster than manual entry
Extraction success
0.0%
Why custom-fit wins

Generic tools handle the easy 80%. We handle the part that costs you money.

Most operational automation is a regex problem dressed up as a machine learning problem. The difficult part isn't OCR or AI — it's reconciling sub-orders, repairing wrapped fields, matching the exact cell your accounting team pulls from, and surviving the day a vendor silently rearranges their PDF. PaperFlo does that work one customer at a time, and we keep doing it.

01

Built for your work, not the average.

Generic tools break on real-world inputs — multi-page invoices, hand-stamped bills of lading, column-fragmented manifests, vendor portals that change layout every quarter. We engineer to your exact documents and workflows, one piece of your operation at a time.

Reference deployment: five paper-mill manifest formats live for a Gulf-Coast chartering operator. The same approach applies to invoices, BOLs, packing lists, sales orders, vendor intake, or anything else that arrives as a PDF (or a fax, or a portal scrape) and needs to leave as clean structured data.

02

Drops into the workflow you already have.

We match the Excel sheet, the ERP screen, or the email-to-spreadsheet path your team uses today. No new tool to learn. No parallel UI to maintain. The morning routine doesn't change — the time spent on it does.

Custom output formats, optional API drop into your downstream systems, exact column-map matching, one-click exports. The output is engineered to fit your existing tooling, not replace it.

03

The formats will change. We own that.

Documents drift. Vendors add a column, your ERP renames a field, a supplier releases a new template. Most automation breaks until someone fixes it. With us, that's our job — the recurring fee buys you a maintainer, not a snapshot.

Source inputs are archived per deployment so when a format shifts we have the before/after fixture and a rapid path to a fix. Typically hours, not weeks.

04

Errors caught before they cost you.

Manual data entry fails silently — wrong column, transposed digit, missed line. By the time the error reaches invoicing, shipping, or accounting, it's expensive. Our systems flag discrepancies as they happen, not after.

Anomaly detection built into every deployment. Optional LLM-assisted validation for ambiguous cases. The output is checked before it leaves the system.

How a build works

From discovery call to live system in under six weeks.

Every PaperFlo engagement follows the same path. No long enterprise procurement cycle, no professional-services month-billed against a statement of work — a fixed-price build, then a recurring fee that covers everything afterward.

  1. 1
    Discovery call
    30 minutes · free

    We learn your operation: what documents you handle, what data flows where, and what processes are eating your team's day. You see a real production deployment running on a real customer's workflow.

  2. 2
    Sample collection
    5–10 examples per workflow

    You send us real examples of the documents or processes you want automated. We confirm what's already in scope, what's net-new, and what's better left alone. You receive a fixed-price quote.

  3. 3
    Custom build
    2–6 weeks · fixed scope

    We engineer the system to your inputs, your formats, and your downstream targets. A dedicated environment is set up for your team. You watch progress against the contracted scope, not against an open-ended invoice.

  4. 4
    Pilot & live
    2-week pilot, then production

    You run real work through the new system in parallel with your existing process for two weeks. Once accuracy is verified on your own data, we cut over.

  5. 5
    Ongoing maintenance
    Recurring · indefinitely

    A vendor changes a column? We fix it. Need a new document type added next quarter? Priced as an add-on. You stop being the person who notices a process broke.

What you pay
A one-time onboarding fee covers the bespoke build. A monthly Mill License covers hosting, maintenance, support, and parser updates when mill formats drift.
What you don't pay
No per-seat license. No per-page OCR meter. No surprise charges when a mill changes its PDF. Maintenance is the subscription.
Pricing details
Quoted after we've seen your supplier documents — we don't price a build until we know its actual shape. Three subscription tiers scale with supplier count and volume.
Production reference

Live numbers from a customer in production.

A Gulf-Coast paper-chartering operator runs our manifest-parsing system across five supplier formats in production today. The numbers below are pulled live from that deployment's database and refresh every minute.

Live deploymentManifestIQ
Days in production
38
Document formats
5
Hours reclaimed
57.3h
Success rate
98.4%
Request a custom build

Tell us about the work you're tired of doing by hand.

A 30-minute discovery call walks through the workflow you want automated, estimates the build cost, and identifies whether we've seen something like it before. No commitment.

What you'll get out of the call
A clear yes/no on whether ManifestIQ is a fit, a ballpark on onboarding cost, and a recommended tier with monthly pricing.
What you won't get
A sales pipeline. We'll tell you on the call if generic OCR would actually do the job — not every problem warrants a custom build.
Who you'll talk to
Brandon DuBois, the engineer who builds these systems. No SDR layer, no AE handoff.
Request a custom build

We never share details. Discovery calls are no-pressure — most end with a clear go/no-go decision.